When moving over to Office 365, one common question is where to store my files, OneDrive or SharePoint?
If you are just starting a business start with OneDrive. Think of OneDrive as One and SharePoint as Shared.
Is OneDrive for me?
With OneDrive you can store all your files in Office 365. You can share them for a specific time with external companies limiting what they can access. As you grow and need a team, utilise SharePoint for a shared storage area for all the team.
Moving from OneDrive to SharePoint is easy. So keep the set up simple until you need to expand.
Is SharePoint for me?
With SharePoint, you will now be looking to grow the business. Sharing files is still possible, but if you keep sharing files it will be more and more time consuming cleaning up the shared files and seeing what is shared. This is where SharePoint is an advantage.
You can keep your shared files in one place. Then when you need to keep sensitive data private, then utilise folder permissions. For example you may have Accounts, Marketing, HR, IT and Directors. Locking down who sees what gives you the access you and your team need.
Want to know more, watch this video for the complete guide.
Why use the cloud?
Using OneDrive or SharePoint allows you to prevent data loss. Not only are not able to access your files across multiple computers, you can access your files on your mobile and tablet too. This is extremely useful when a member of your team updates a document whilst you are travelling and are able to present your customer or even finalise a proposal. You can find out more on our Office 365 post.
If you would like help with the apps and features in Microsoft Office 365, please speak to a member of our team on 01489 290 001. You can also drop us an email.
This post was brought to you by Baldeep on 27 Feb 2019.
Baldeep started the company knowing that IT doesn't have to be your frustration. Baldeep continued developing his skillset and has multiple accreditations to his name including his degree, Microsoft Certifications, ITIL and VMware Data Center Virtualization Certification. He is always learning to move IT forward for your business.
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